Grass Lake Charter Township Planning Commission Meeting

October 12, 2017

Click here to view Unapproved Meeting Minutes

Click here to view Attachment #1 - Attendee Sign In List

Attachment #2 available at Township Office

Click here to view Attachment #3 - Atwell, LLC Hydrogeological Review

Click here to view Attachment #4 - Conlin, McKenney & Philbrick, P.C. Letter

Click here to view Attachment #5 - Pepper Hamilton LLP Letter

Click here to view Attachment #6 - Planning Commission Decision

Grass Lake Charter Township has an open seat for Trustee on the Board.  The position needs to be filled by November 21, 2017.  Any interested person should submit a letter of interest and a resume by October 30, 2017 addressed to the Grass Lake Charter Township Board, PO Box 216, Grass Lake, MI  49240.  The applicant must be 18 years of age, a U.S. citizen, registered to vote and have lived in the Township at least 30 days. Interviews will take place the week of November 6, 2017 and an appointment will be made on November 14, 2017 at the regular scheduled board meeting.


October 10, 2017

The regular monthly meeting of the Grass Lake Charter Township Board was called to order on Tuesday, October 10, 2017 at 6:30 p.m. at the Township Hall by Supervisor Stormont.

Board Members Present by Roll Call:  Bray, Lester, Loveland, Zenz, Stormont and Brennan. Absent: Lesinski.

Also Present:  Assessor DeBoe, Officer DeLand, Joe DeBoe-Village President, Marc Breckenridge-Government Relations Manager for JCA and approximately 31 public.

Pledge to Flag recited.

Agenda Additions/Approval: Zenz stated a budget amendment was needed prior to approval of the bills. Bray moved to approve the agenda with addition of budget amendment. Supported by Loveland. Motion carried.

Public Comment:  Mr Richard Murphy read a letter on behalf of the Friends of Grass Lake regarding vandalism to signs.  He also thanked the Clerk’s Office for the professional and courtesy manner in which they have treated himself and others of his group as they have been turning in material for the Planning Commission Members for the upcoming meeting. Joe DeBoe stated the Village new Manager’s name is David Trent.

Minutes: Lester made a motion to approve the September 12, 2017 Regular Board Meeting and September 26, 2017 Work Session Meeting Minutes. Supported by Loveland.  Motion carried.

Budget Amendment:  Motion by Zenz to transfer $7166.68 from Fire Department Fund Balance, line 206-000.000-390.000 to Fire Department, Fire Chief Wages line 206-336.000-702.002 to cover increase of Chief Jones salary starting 9-1-17 per special meeting 8-22-17 for months of Sept thru Dec 2017. Supported by Loveland.  Roll Call Vote – Yeas – Zenz, Loveland, Bray, Lester, Stormont & Brennan.  Absent: Lesinski. Motion Carried.

Presentation of Bills:  Bray made motion to pay General Fund Bills in the amount of $ 41,742.45 and Fire Fund Bills in the amount of $ 16,947.87.  Supported by Lester.  Roll Call Vote:  Yeas – Bray, Lester, Loveland, Zenz, Stormont and Brennan. Absent – Lesinski. Motion Carried.

Treasurer’s Report:  Bray made motion to accept and file Treasurer’s Report as presented by Loveland. Supported by Brennan.  Motion carried.  

County Sheriff Report:  Report for September was filed as presented by Officer DeLand.

Assessor Report:  Report filed as prepared by Assessor DeBoe.

Zoning Administrator Report:  Report filed as prepared by Lammers.

Planning Commission Report:  None.

Chief Building Official Report:  Accepted and filed as printed.

Whistlestop Park Report:  Minutes of Whistlestop meeting of 9-25-17 was filed.

Recreation Board Report:  No meeting.

Correspondence:  none.

Old Business: a) – Sandhill Estates – water extension update – nothing new at this time.  b) – Solar Farm Ordinance – update – nothing new, still waiting to hear from Consumers.  c) – Basketball Bids – Loveland told board that he had changed his mind and felt the location of the courts was not good and should be kept at the schools and he would like the park to stay for trails, baseball-softball diamonds and the soccer fields and that he would be voting no.  2 bids were received on from R-n-D Dirtworks and Karasek Concrete Contractors. Bray made motion to accept the bid from Karasek Concrete Contractors for $36,720.00 for construction of 1 basketball pad. At this time Lester asked to be excused from voting on the bid as he had helped Karasek write up the bid for dirt work on his bid. Motion by Brennan to allow Lester to abstain from voting on the bid.  Supported by Zenz.  Motion Carried. Zenz supported the motion to accept Karasek Concrete Contractors bid.  Roll Call Vote – Yeas – Bray, Zenz, Stormont and Brennan. Nays – Loveland. Absent – Lesinski, Abstain – Lester. Motion Carried. The project will be paid from Wellness Grant of  $26,500.00 and balance from $15,000.00 Consumers Easement.  d) – Bid preparation – hourly rate - $50.00 per hour – Motion by Zenz to pay $ 50.00 per hour for any outside person preparing a bid package for any project on the Township Building & Grounds. Supported by Loveland. Motion Carried. Loveland asked if the motion would include Sports-n-Trails Park also, Zenz stated her motion did include that.

New Business: a)Jackson Community Ambulance – Marc Breckenridge, Government Relations Manager with JCA presented JCA At-A-Glance and the new JCA Community Paramedic program. b)Park Maintenance position – this will be tabled as Bray has not been able to work on it with Stormont.  c) – Fireworks Application revision – A new draft for Fireworks Application Guidelines was presented to the board, everyone is to review and hopefully this can be adopted at our next regular meeting. d) – Fee Schedule #1.01 revision – Motion by Bray to change wherever the word bond was in the language to deposit per advice by the Township Attorney. Supported by Brennan.  Motion Carried. e) – Construction Board of Appeals new member – Motion by Zenz to appoint Jim Baker to fill open position on the board and to represent the electrical side of the board. Supported by Loveland.  Motion Carried. f) – Scrap Tire clean-up program – DEQ Scrap Tire Cleanup Grant Program has opened up again. The Township would like to participate again and work with surrounding Townships to make the program more efficient. g) – Assessor Work Agreement – Stormont is working on minor issues with Assessor DeBoe and hopes to have ready very soon for signing. h) – John Lesinski resignation – Bray made motion to accept John Lesinski’s written letter of resignation dated October 5, 2017 as a Township Trustee and Planning Commission liaison member. Supported by Brennan.  Roll Call Vote – Yeas – Bray, Brennan, Lester, Loveland, Zenz and Stormont.  Motion Carried.  

Fire Department Report:  September report accepted as prepared by Chief Jones. 

Old Business:  nothing.

New Business: a) – none 

Public Comment: John Hoskin had some questions about Solar Farm Panels, he lives on Phal Road. 

Adjournment:  Motion by Bray to adjourn the meeting at 7:14 pm, supported by Brennan.  Motion carried.

Respectfully Submitted, Catherine Zenz, Township Clerk